Larry called an emergency Board of Directors meeting for the night of Tuesday, December 19th.

Please read this in its entirety!

 

In attendance:

Larry Natarelli              Brian Getbehead           Paul Strife (new board member)

Bruce Kobito               Dick Bronson               David Esch (new board member)

Marie Gauci                 Jim Mortis                    Rick Aiello (per Larry’s invite)

Dennis Berry

                        Jim Esch

 

What Was Discussed:

 

Larry spoke about the commitment to a four year term, and how difficult this is on one person, suggesting that the terms should be one year terms. He went on to say that the Board is to guide the club. There was discussion on the role of the President as Director of the Board.

·        It was determined that the outgoing President should be the Director.

The Board reviewed the amended “by laws”, specifically article 4, section 2, which deals with nominations for office.

Who is our assistant secretary? Is this still an official position?

·        It was determined that the assistant secretary is an official position, which needs to be filled.

·        It was determined that our by laws state that the Pledge of Allegiance is to be said at the start of each meeting.

There was discussion on the need to change name of treasurer on our club bank account.

·        For our check book, we will require two signatures, with three people authorized for verification of expenditures. The following officers are authorized: Treasurer, Pres, and Vice president- the vote was taken at the Board level and passed.

There was discussion on Article 5- membership dues. The mailing of our newsletter is $7.56 per member/annually; additionally, parties and road rallies cost money; photography costs money- let’s go digital with the photos... there was discussion on the increase of dues to $20.

·        A motion was made and seconded to bring before the membership at the Jan. meeting for a vote to raise the dues to $20/annually.

The website needs to be updated, but it needs to be feed...this is the responsibility of the membership.

Thoughts for activities that the club puts on: a sign in sheet.

We do need a sign in sheet for our monthly meetings because we are a corporation, and also for board of directors meeting.

·        A motion was made and seconded to have a sign in sheet at our monthly meetings and Board meetings.

Membership application sheets should be updated with renewal.

·        Fiscal year for the club should start in Jan. A motion was made and seconded; members, who join later in the year, still must renew in full in January.

There was discussion regarding better control of dues.

·        It was determined that we devise a three part form... motion was made and seconded.

Were the nomination made at the Oct meeting justified according to our by laws- or by default? What happened to the secret ballot? (Section two, article four). Article 7 section 5 requires a quorum!!!! In order to be nominated you need to attend at least two meetings and need to be a member for a year, and paid in full....SOOOO do we need to have nominations in the January meeting for the entire gamut of nominations?

·        Article 7 section 5 should be amended to read as “2/3 of the members present” for the revision of articles, and “50% of the membership in attendance to change regular business”. A motion was made and seconded to be voted on by the membership at the Jan. meeting.

·        We had a motion to have all new nominations for all board positions and offices. The motion was seconded; members (10) voted in favor to have nominations for the positions of President, Vice President, Secretary, Treasurer, 2 Board of Directors members, and the Assistant Secretary; this will take place at the Jan. meeting.

·        There was discussion that the 4 officers would hold a 1 year term; additionally the official “Taking of Office” by new officers and board members will be Jan 1^st, as opposed to the “installation dinner”. There was a motion made and seconded to initiate the new time limit. For the next 60 days: new nominations at the January meeting; elections and installation the February meeting.

Provisions should be made in regards to excessive misconduct...Section 2...for action by board of directors.

·        Members need to be advised to be present at the Jan meeting...motion and second.

There was a discussion on giving the church a token donation for use of the parking lot last year.

·        Motion to adjourn and seconded.

 

 

See you all at this very important meeting on Jan. 2^nd!